Portmore Park & District Residents Association (PPDRA)
Who we are and what we do
We are non-political voluntary association of local residents in north Weybridge, Surrey, UK. We provide residents with information of interest locally, gather views, communicate with organisations, distribute newsletters and organise and participate in local community activities.
We may contact you in relation to PPDRA membership, and in relation local matters so that you can give us your views and comments, to help inform our activities and communications. From time to time we may also contact you regarding other relevant information relating to our activities.
What is being stored
When you give us your contact details, we store that information (unless you request otherwise), including your name, address, email address and telephone number (should you give these), and membership subscription details where applicable.
Why we need it
We collect your contact details so that we can get in touch with you in relation to local community matters or activities of the Association. You can then give us your views and comments and they can be considered when we seek to reflect local views. From time to time we may need to contact you in relation to your PPDRA membership, or to send you other relevant information or updates relating to our activities.
What we do with it and how it will be shared
The information that you have provided will be held by PPDRA, stored securely and will only be accessed by authorised officers of PPDRA. It will be processed in accordance with the General Data Protection Regulation and other relevant legislation.
If you submit a comment using our website, your comment, together with your name and your organisation, if relevant, may be published (at the discretion of the editor) so that members of the public can see it, on the relevant page of our website. It may also be quoted in other PPDRA publications or communications. Signatures, addresses, email addresses and telephone numbers will not be shown, unless you specifically request display of particular contact information in relation to a local matter.
We seek to reply to emails where appropriate. We will not acknowledge submitted website comments unless requested. We will not accept or publish any website comments that we consider offensive or prejudiced.
We will only use the information that you have provided for the purpose stated in the ‘Why we need it’ section above and will not use it for any other purpose, unless we have your consent, or if this is provided for by law.
How long we keep it
We will continue to contact you unless you tell us you want to unsubscribe from contact, or if we cannot contact you any more. Each time we contact you we will ask you if you still wish to receive information from PPDRA.
If you no longer wish to receive information from PPDRA please email us at contactus @ Portmore.org.uk or write to us at PPDRA c/o 38 Portmore Park Road, Weybridge, KT13 8HU
How to contact us
If you have any questions about our privacy notice or information we hold about you, please contact our Data Protection Officer at dataprotection @ portmore.org.uk
For general PPDRA enquiries email contactus @ portmore.org.uk
For independent advice you can contact the Information Commissioner’s Office (ICO).