Portmore Park & District Residents Association

Supporting local heritage, quality of life and community

PPDRA comments on plans for Weybridge Library

The following comments on the Surrey County Council plans for Weybridge Library Community Hub have been sent by PPDRA to SCC Leader and Councillor for Weybridge, Tim Oliver.

Dear Tim,

Below are some comments from the Committee of Portmore Park & District Residents Association on the Surrey County Council plans for the Weybridge Library building, as set out in the Consultation Planning Application submitted to Elmbridge (EBC 2023/2312) which offered no opportunity for public comment.

We believe the comments below reflect feelings widely held within the local community, and hope that you and the Library Community Hub design team will give them genuine consideration.

Support for aims

  1. We strongly support the use of the Carnegie model to guide and inspire redevelopment of Weybridge Library as a library and integrated community hub.
  2. We are delighted that Surrey County Council has allocated budget for this.
  3. We believe that there is a great opportunity to create an appealing, engaging and popular new library and integrated community hub in the current library building, if a more community-centred design is developed.

Disappointment with current plans and process

  1. We are very disappointed that the current SCC plans for the library building show a lack of imagination and integration, and appear to ignore community input, particularly in the proposals for hub elements on the first and second floors, which seem like little more than refurnishing existing rooms.
  2. We implore SCC to reconsider, and to reshape the design with more community involvement (which we understand is already envisaged for finalising the ground floor library element).
  3. We are disturbed by the opaque planning process by which SCC can grant itself planning consent, without any clear opportunity for public comment on the current plans: EBC says “please consult the relevant authority”, yet the SCC website doesn’t suggest how to do that.
  4. We want to avoid a repeat of the 2004 New Walton Bridge fiasco, when SCC spent hundreds of thousands of pounds of taxpayers’ money awarding itself planning consent for a deeply flawed, oversized bridge and twin-loop junction design, and on trying to fend off public opposition (happily unsuccessfully, as a public inquiry imposed a much better bridge and junction design which conserved valuable riverside public amenity land and saved Weybridge residents from the extra rat run traffic the twin loop junction would have invited).
  5. We hope for a planning process for the Library Hub where evidence and community input and comments are recorded and publicly visible (an essential element of the EBC planning process).

What a better design can offer

  1. We hope to see an integrated library and community hub created, with:
    1. Appealing, inviting entrances from Church Street and Churchfields
    2. More open and flexible design of the hub elements to meet multiple community uses, creating a desirable destination for all kinds of local residents
    3. Outdoor spaces as well as indoor spaces (including a terrace, and a landscaped seating area by an improved Churchfields entrance, as recommended by Elmbridge Borough Council)
  2. We hope for a design which makes the first floor of the Community Hub a more desirable community destination, through increasing its space and enhancing its facilities, e.g. by:
    1. Extending its area laterally, incorporating doors onto a new open air terrace on the roof of the planned single storey extension, with outdoor seating and tables (thereby, as a visiting county councillor observed, making it a far more profitably lettable space for functions)
    2. Enhancing its catering potential by expanding the kitchen area (in line with comments from Elmbridge Borough Council), not reducing it
    3. Offering cafe facilities for visitors, to help make the hub a genuine local destination
    4. Increasing the flexibility of the internal space of the whole first floor, making it more open and adjustable to accommodate more varied community activities
    5. Providing controllable shading for the west facing windows, to reduce the main room’s greenhouse-like summer heat, without reducing its admirable winter light
    6. Reconsidering the design and location of a business hub element, to make it better suited to use by multiple small businesses and individuals (the current design looks outdated and inappropriate), and thereby enhancing income.

Wider community involvement

  1. We support suggestions by the Weybridge Society for bringing the building to life by having a visibly operating Brooklands Radio live broadcast studio on the ground floor, as part of a more open plan, integrated and flexible hub design, shaped with the help of community input.
  2. We support the views of local EBC councillors that it is essential to have wider community involvement in defining and shaping local community facilities which will serve Weybridge into the future.

Transition arrangements

  1. There are strong local concerns about negative impact on the Centre For The Community of transition period proposals to relocate Library services there, displacing current activities.
  2. We wish to see transition achieved in a way which avoids negative impact on the Centre For The Community.
  3. We would support a proposal to relocate library books to the former bowling green pavilion (subject to relocation of current services provided there to other EBC owned properties) for the duration of any works, with the more socially interactive library services relocated to the Centre For The Community.

Lifetime management costs

  1. We wonder if sufficient consideration has been given to the longer term benefits of investing more now in energy efficient measures (e.g. triple glazing, insulation, heat recovery, etc), which could significantly reduce lifetime energy costs.

 

Thank you again for suggesting that comments are sent to you, in your role as our county councillor.

We sincerely hope that there will now be an opportunity for proper public input into the creation of an amended and improved design for the community hub within an extended library building: a design which is much more community-centred and user-centred than the current proposals.

Kind regards,
Miles Macleod

Chair, Portmore Park & District Residents Association

Elmbridge ‘No objection’ to Weybridge Library Hub plans – with reservations

Elmbridge Borough Council has registered ‘No objection’ to the Surrey County Council plans for Weybridge Library Community Hub redevelopment, with reservations. Surrey has the right to permit or refuse its own plans on Library redevelopments, following due consultation.

Reservations

However, the Elmbridge BC Officer Report requests “that greater consideration is given for the creation of increased community space provision on the first floor, e.g. enlarged kitchen/servery along with break out seating areas for community groups“, and that there is a ‘missed opportunity’ around the treatment of the entrance from Churchfields.

This EBC judgment aligns with some strong local feeling in Weybridge that the Community Hub element requires more space and facilities, and a more thoughtful approach to creating a flexible community Activity Hub on the first floor, to help it become an appealing community destination.

Library vision good, but Community Hub limited

The Library element of the redevelopment proposals, drawing on the Carnegie model, seems very positive in creating a Library which will enable and promote more community involvement, and bring increased cultural, social and learning interaction.

But the small community ‘Activity Hub’ on the first floor misses the opportunity to go beyond the limitations of the current first floor community hall (apart from adding toilets). The majority of the first space is taken up with tightly fitted traditional office desks and chairs, in a large open plan ‘Business Hub’ and in meeting rooms. It even seems to move away from adaptable community use by proposing to turn two potentially flexible current spaces, a Tea Room and Staff Room, into small traditional office-style meeting rooms.

Yes, residents want to see facilities for local business use. But is this an effective design, when there is a golden opportunity to create a well designed integrated Community Hub within the Library building, supporting multiple local activities?

Surrey County Council has a statutory duty to provide Library services, but not wider community facilities, and that rather shows in the proposed design. 

Here is the existing Weybridge Library first floor plan.

Community input overlooked?

During the public consultation phase there were many suggestions about how to make a first floor Community Hub a more desirable community destination, through increasing its space and enhancing its facilities, e.g. by:

  • Extending its space laterally, incorporating doors onto a new open air terrace on the roof of the planned single storey extension, with outdoor seating and tables
  • Increasing the flexibility of the internal space, to accommodate more varied activies
  • Enhancing its catering potential by expanding the kitchen area
  • Offering cafe facilities for visitors, to make it a local destination
  • Providing controllable shading for the west facing windows, to reduce the room’s greenhouse-like summer heat, without reducing its admirable winter light

Support for a more appealing Hub

Proposals for enhancing the plans and shaping the Hub more around what people want received strong support in the WeyBetterWeybridge Stakeholder Reference Group. A visiting Surrey County Councillor at one meeting said that a terrace would be a great idea and a significant improvement. It would greatly enhance the potential income from letting the space for social functions, since many people want the option of access to a terrace and fresh air for function guests.

A Surrey County Council Officer who presented draft plans agreed that a terrace would be an achievable addition to the Activity Hub, at modest extra cost (including repositioning some rooflights), and suggested that it could be added to the planning application as a minor amendment.

Joined up thinking needed

Subsequent local discussions have gone further, and suggested a far more integrated approach to the design of the building’s interior layout, combining the Library and Community Hub and Brooklands Radio elements in a way which would be much more inviting, appealing and engaging. This seems entirely in line with the aims of the Carnegie model, which is an inspiration for the redesign and extension into a community hub.

Improving access from Churchfields

The EBC Officer Report also suggests improving the design of the the access from Churchfields.
“The approach from the rear car park / pedestrian footpath is an important secondary access. Whilst some improvements have been made to the approach over the existing arrangement, it is considered that this is a missed opportunity to create a more welcoming space with better permeability/ connectivity through the site which would help encourage an increase in footfall and activity within the area. It is considered that this could be improved further by creating a more prominent accessibility entrance at the rear with an enhanced landscaped setting with a seating area through the relocation of car parking spaces to the main car park.”

This aligns with views of the Stakeholder Reference Group about the significance of this entrance, and the fact that this area of the Library exterior is the most tranquil and sheltered from A317 traffic nuisance.

Note that Elmbridge stated that its ‘No objection’ was ‘subject to consideration of the issues above’ listed in the Officer Report.

An opportunity for improvement

We hope that the Surrey plans for the refurbishment may yet be amended, to achieve a more effective and appealing Community Hub by exploiting the great potential of an extended and improved Library building.

At the very least the first floor Activity Hub design must be improved, something which can be done at modest cost if incorporated now while there is the opportunity. Preferably the entire redesign of the building will be revisited, to offer an integrated community hub which is closer to what the community wants. But it is entirely up to Surrey County Council to decide this.

What currently seems unclear is how to get effective feedback to Surrey County Council about the proposed plans, other than by contacting our councillor for Weybridge Division, Tim Oliver.

We are still seeking clarification on how residents can make publicly visible comments on this Surrey County Council planning application.

 

 

Weybridge Library Community Hub Redevelopment Plans

Surrey County Council’s consultation planning application (2023/2312) for Redeveloping Weybridge Library as a community hub is now on the Elmbridge Borough Council website.
This is a consultation, as the Library planning application will be decided by Surrey itself.
Update 1 Sept: the full set of 25 plans is now listed on the EBC website, up from the 2 originally listed.
Update 17 Sept: The Elmbridge BC decision on the consultation application is “No objection”.

Application Headlines

Address: Weybridge Library Church Street Weybridge Surrey KT13 8DE
Description : Consultation from Surrey County Council: Change of existing library, museum, public hall (Use Class F1) and Brooklands Radio (Class E) to new community hub to include library with single storey infill extension (Use Class F1), youth support (Use Class F2), flexible community/commercial including public hall (Use Class F1/E) plus external alterations to existing elevations, installation of photovoltaic panels and roof top plant and associated parking and landscaping.
Application Type : Surrey County Council Consultation
Status: Registered. Not decided by EBC. Please contact the relevant authority to make a comment.

Surrey County Council Cabinet on 27 June 2023 approved capital spending to fund the Weybridge Library Community Hub redevelopment.

There is some useful information in the comprehensive Report on WEYBRIDGE HUB REDEVELOPMENT presented to Surrey Council Cabinet on 27 June 2023.

Surrey also provide a summary of the options considered.
The original long list of options to deliver Weybridge Library Community Hub included a complete re-build of the existing building and alternative leasehold or freehold acquisitions to re-site the building.
These options were discounted due to the cost and carbon footprint to deliver a new build and limited alternative sites capable of delivering the spatial needs of Council Services.

Elmbridge disposal of public open space at Dorney Gardens

Elmbridge Borough Council posted the following formal notice on 26th May 2023. The deadline to object was 9th June 2023.

We hope this simply relates to renewing/updating the lease arrangements between the Council and the Tennis and Sailing Clubs, but have seen nothing announced locally. It does not seem to have received much publicity, and we only became aware of it at the end of August. We are seeking further information.

ELMBRIDGE BOROUGH COUNCIL
NOTICE OF DISPOSAL OF OPEN SPACE

LAND AT: Dorney Gardens, Walton Lane, Weybridge, Surrey, KT13 8LU.

NOTICE IS HEREBY GIVEN in accordance with Section 123(2A) Local Government Act 1972, that Elmbridge Borough Council (“The Council”) intends to dispose of an area of public open space.

The proposed disposal is two leases of open space land having a total approximate area of 11,400 square metres at Dorney Gardens, Walton Lane, Weybridge, Surrey, KT13 8LU (the “Property”).

A plan showing the extent of the Properties to be so disposed of may be inspected at the Civic Centre, High Street, Esher, Surrey, KT10 9SD on Monday to Friday each week (public holidays excepted) until 9th June 2023.

The Council will consider any objections to the proposed disposals as may be made to it.

Any person objecting to the above proposal should write to: Property Portfolio Manager, Elmbridge Borough Council, Civic Centre, High Street, Esher, Surrey, KT10 9SD no later than 16th June 2023, giving full particulars of the grounds of his or her objection.

Dated: 26/05/2023

From: https://www.inyourarea.co.uk/notices/Statutory/Walton-Lane—Notice-Of-Disposal-Of-Open-Space/646dd7874bda3c001abf0ca3

Walton Lane Open Space designated a Local Green Space

We are delighted that Elmbridge Borough Council has now recognised Walton Lane Open Space as a designated ‘Local Green Space’ in its 2023 Draft Local Plan, submitted to the Planning Inspectorate.

This follows a PPDRA objection to the omission of this space from the 2022 EBC Draft Local Plan list of Local Green Spaces , an objection we submitted as part of the formal Regulation 19 Consultation.

The Local Green Space designation should help give lasting extra protection against any building development on this significant and much used local green open space.

Extract from Elmbridge Draft Local Plan SA Addendum 2023

M4.2 ENV3 46 Additional Local Green Spaces to be designated:

Stoke D’Abernon Memorial Park; Walton Lane Open Space; Kingston Grammar School Playing Fields/ Ditton Field, Thames Ditton

To improve accuracy and ensure soundness and compliance with NPPF para. 101 and 102.

No- these additional sites do not affect the SA of the policy.

WeyBetter Weybridge drop-in event 25 May 2023

A WeyBetter Weybridge drop-in event on 25 May 2023 will give an update on the latest plans for Weybridge Library and Hospital site.

The drop-in session on Thursday 25 May between 4pm-7pm on the 1st floor, Weybridge Library, Church Street, Weybridge, KT13 8DE, will display near-final plans, and give residents a chance to discuss them with the design team.

Here a quick preview of what we expect:

  • The hospital plans should be a finalised version of the plans shared at the last event, with some minor adjustments in response to feedback
  • We understand that the Library expanded ground floor plans will contain a lot of good thinking to make it an appealing and engaging interactive community space, which should be very welcome
  • There will be community hub plans for the first floor — we hope these plans may now include a roof terrace above the proposed ground floor extension, which would make the ‘Activity Hub’ event space (the room where the drop-in session is being held) more appealing in future by giving direct access to a private open air terrace.

Here is what Surrey County Council say about the event:

“Following previous events that have been held in relation to the new healthcare facility and library developments, we now have final proposed designs that we would like to share with you.

The event will be the opportunity see these designs ahead of the submission of the two planning applications in the coming weeks.

Members of the project team who are leading on the planning applications, will be at the event to answer any questions you may have.”

WeyBetterWeybridge – Public Exhibition of Plans 20 May

On Friday 20 May residents will at last get an opportunity to view and discuss plans for Weybridge Hospital replacement, 2pm – 7pm at St James, following years of behind the scenes work by the WeyBetterWeybridge programme. Community facilities and road improvements are also on the agenda.

NHS, Surrey County Council and Elmbridge Borough Council representatives will be on hand to answer questions and listen to residents’ views, as will our local MP.

Surrey County Council announced the event on their website on 11 May.  Here is the full text of their announcement:

WeyBetter Weybridge public exhibition to update on plans to create a state-of-the-art community and health and wellbeing hub for local people

POSTED BY  ⋅ 

On Friday 20 May, Surrey County Council, North West Surrey Alliance, NHS Surrey Heartlands Clinical Commissioning Group and Elmbridge Borough Council are hosting a public exhibition in St James Church, Weybridge. Dr Ben Spencer, MP for Runnymede and Weybridge will also be in attendance to speak to residents.

The event is to share the work to date that has been undertaken on the re-development of community and health services in the area, along with a series of planned road improvements.

The town centre development includes plans to build a brand new health campus, and a planned redevelopment of the library to create a modern, purpose-built space that will be a vibrant hub for the local community for generations to come.

Residents of Weybridge and the surrounding area are invited to come along between 2-7pm to hear an update and get an idea of how the site could look, find out about the type of services that could be provided, have the opportunity to speak to key decision-makers and share their initial feedback.

Leader of Surrey County Council, Tim Oliver, said, “I’m delighted we’re able to host this event and present plans to local people for the renewal of their town and facilities. The WeyBetter Weybridge programme is a unique opportunity to deliver modern facilities across a range of services to meet the needs of residents now and into the future, ensuring no one is left behind.”

Jack Wagstaff, Place Leader for North West Surrey Health and Care Alliance said: “This event gives us the opportunity to update local people on the work that has been happening in collaboration with our partners to develop and modernise services in Weybridge.

“This is an exciting opportunity to deliver a brand new, first-class, health facility as part of a much wider vibrant community hub for local people and our staff.” The event will be held in the church from 2-7pm and people can visit at any time. If people are unable to attend the event itself, the information will be located in the library until the end of May and available online after the event <insert link>.

Local leaders will be at the event to talk to local people and hear their views. Leaders include:

  • Tim Oliver, Leader of Surrey County Council
  • Dr Ben Spencer, MP for Runnymede and Weybridge
  • Marie Snelling, Executive Director for Customer and Communities, Surrey County Council
  • Ian Smith, Designate Chair for the Surrey Heartlands Integrated Care Board
  • Jack Wagstaff, Place Leader, North West Surrey Alliance

This event is an opportunity for us to share our progress to date on the planned transformation of the site and our early ideas on how the space could work and look. As the WeyBetter Weybridge programme develops, there will be plenty of opportunity for local people and partners to have their say to ensure the proposals meet the needs of local people and local communities.

<END>

St Catherine’s Beales Lane – demolition to start

Work is due to start on the Beales Lane St Catherine’s site in the week beginning 31st January, preparing for demolition of the old buildings. This is subject to acceptance by Elmbridge Borough Council that all preconditions have been met, including a comprehensive Construction Transport Management Plan (see below).  We are happy to note that the landmark Yew Tree on the corner is being carefully protected.

The Planning Inspectorate allowed, on appeal, the high density development of 28 flats on the site, to be built in a style unlike anything else in the area.  Elmbridge had refused consent for this very controversial development, following many objections from local residents: concillors concluded that the proposed building was out of keeping and would have a negative impact. PPDRA submitted a comprehensive objection to the proposals, summarsing local concerns, which received a response from the applicant.

There was huge disappointment locally at the appeal decision. The Planning Inspector came to a different conclusion from Elmbridge and allowed the development, despite acknowledging that the Elmbridge refusal was a reasonable judgement call and soundly based in planning law.  It seems that good local planning decisions are increasingy being overturned on appeal by the central planning inspectorate.

Local residents are now especially concerned about retaining access to their homes while this major new development takes shape — Beales Lane is very narrow and is the sole vehicle access for around 40 homes — and the way it will add to local parking stress.

PPDRA has been in continuing contact with the developers to share local concerns about the need to moderate the negative impact of constuction work.

The Planning Inspector included a detailed condition around construction transport:

Extract from Appeal Decision APP/K3605/W/19/3237800

SCHEDULE OF CONDITIONS

…

5) No development including groundworks and demolition shall commence until a Construction Transport Management Plan (CTMP) has been submitted to and approved in writing by the local planning authority.

The CTMP shall include details of:

(a) parking for vehicles of site personnel, operatives and visitors;
(b) loading and unloading of plant and materials;
(c) storage of plant and materials;
(d) programme of works (including measures for traffic management);
(e) provision of boundary hoarding behind any visibility zones;
(f) HGV deliveries and hours of operation;
(g) vehicle routing;
(h) measures to prevent the deposit of materials on the highway;
(i) before and after construction condition surveys of the highway and a commitment to fund the repair of any damage caused;
(j) no HGV movements to or from the site shall take place between the hours of 07:45 and 9.15 am and 15:00 and 17:30, nor shall the contractor permit any HGVs associated with the development at the site to be laid up, waiting, in local residential roads during these times; and
(k) on-site turning for construction vehicles.

Thereafter the approved development shall be undertaken in accordance with the approved CTMP.

 

WeyBetterWeybridge project reframed

The WeyBetterWeybridge project has resumed, and we are pleased to see it is consulting more local groups and residents. The reframed project brings together Surrey Heartlands CCG (NHS), Surrey County Council and Elmbridge Borough Council, to explore how to make the best use of the Weybridge Hospital and Weybridge Library sites to create something of lasting benefit to the local community.  You can read PPDRA comments for the project here.

A large Stakeholder Reference Group (SRG) has been set up to help support the development of the program’s proposals. This includes a cross-section of local residents, and representatives of community groups including the Weybridge Society and PPDRA, local schools, churches, businesses, NHS and the councils.

The PPDRA comments in September drew on views from residents in Portmore Park & District, and in October the PPDRA Chair suggested a (unifying) vision for a successful outcome for WeyBetterWeybridge. Other visions are possible!

The underlying principles are important. The idea of more integrated community facilities is highly appealing, if they can be delivered:

  • without losing irreplaceable things which residents value, like public green open space
  • without increasing parking stress, and
  • without changing the character of Weybridge with overbearing buildings.

A previous radical option, publicised by HLM Architects on 21 March 2021, fell short on several counts. We are assured that the reframed project is taking a different approach.

We look forward to new proposals which the whole community can embrace, which will benefit Weybridge residents long into the future.

POSTPONED to 4th Sept: Midsummer Madness community event at Churchfields

The June 26th Midsummer Madness community event at Churchfields has been postponed to 4th September, because national Covid restrictions have not yet been fully lifted. But we understand that the Monument Green market is likely to go ahead on 26th June with social distancing, subject to Elmbridge approval.

The new date for the Churchfields community event activities of 4th September is expected to include the Brooklands Museum car display, St James bell tower tours and cream teas, all community stalls, live music and performances, and picnic-in-the-park at Churchfields recreation grounds. On Saturday September 4th it is hoped residents and local organisations can finally gather for a post-lockdown family fun day and town-wide social event!

Please note however that Weybridge’s market fayre at Monument Green will likely take place as scheduled on June 26th, with market stalls, live acts and DJ music from Brooklands Radio. Ruth Langford will be on hand to open the festivities and shopping at noon. All activity in this area will be properly socially distanced and manned in accordance with current regulations. It is waiting for the final go-ahead from Elmbridge Borough Council and will update soon.

Weybridge residents are invited to continue to support our local businesses and keep up community spirit as we move our way out of lockdown and to make a note of the new September 4th date in their diaries.